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SF2268 (Legislative Session 94 (2025-2026))

General data audit trail requirements creation for not public data

Related bill: HF398

AI Generated Summary

This bill, Minnesota Senate File No. 2268, proposes amendments to Minnesota Statutes 2024, section 13.05, by introducing a new audit trail requirement for not public data. The key provisions include:

  • Audit Trail Requirements: Government entities must record all actions involving not public data, including when such data is created, received, accessed, changed, shared, or disseminated.
  • Information to be Recorded: The audit trail must include:
    1. The date of the action.
    2. The identity of the person interacting with the data.
    3. If the data is received from another government entity or individual, the source must be recorded.
    4. If the data is shared or disseminated outside the government entity, the recipient must be identified.
  • Classification & Retention: The audit trail will have the same classification as the underlying data it tracks and must be retained for at least ten years, or until the tracked data is destroyed per the government agency’s records retention schedule.
  • Legal Conflicts: This bill does not override existing state laws regarding audit trail requirements. If conflicts arise, they will be resolved following Minnesota Statutes, section 645.26, subdivision 1.

In summary, this bill aims to enhance government accountability and data security by ensuring thorough record-keeping for interactions with not public data through mandatory audit trails.

Bill text versions

Actions

DateChamberWhereTypeNameCommittee Name
March 05, 2025SenateFloorActionIntroduction and first reading
March 05, 2025SenateFloorActionReferred toJudiciary and Public Safety

Citations

 
[
  {
    "analysis": {
      "added": [
        "Introduces a minimum retention period for audit trails not covered by section 138.17."
      ],
      "removed": [
        "No removals related to section 138.17"
      ],
      "summary": "This bill refers to section 138.17 regarding the retention of audit trails in relation to records retention schedules.",
      "modified": [
        "Aligns audit trail retention with section 138.17 when the underlying data is destroyed."
      ]
    },
    "citation": "138.17"
  },
  {
    "analysis": {
      "added": [
        "Clarifies that any conflict with existing audit trail requirements is to be resolved by section 645.26."
      ],
      "removed": [
        "No removals related to section 645.26"
      ],
      "summary": "This bill addresses potential conflicts in audit trail requirements and references section 645.26 for resolution.",
      "modified": [
        "Specifies procedures to resolve conflicts that may arise under audit trail requirements."
      ]
    },
    "citation": "645.26"
  }
]

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